City of Tiffin seeking letters of interest for HSTS Elimination Project


The City of Tiffin is soliciting letters of interest for engineering planning, design, and construction administration and inspection services for the HSTS Elimination Project.   The contract for this project will require the selected consultant to manage the planning, design, and construction administration for this project including but not limited to boundary & topographical survey work, CCTV, field investigation, dye testing, preliminary and final plan and bidding specification preparation, permit preparation and construction administration and inspection services.  The consultant will also be required to attend progress meetings during design and construction, assist in the management of the bidding process and attend any necessary pre-bid meetings, and answer any design related questions throughout both the bidding and construction of this project.  A large portion of the construction of this project will be funded via the American Rescue Plan Act – Water and Wastewater Infrastructure Grant Program. The project is scoped to eliminate 10 existing Household Sewage Treatment Systems within the City by connecting these properties to either an existing sanitary sewer and/or a newly designed and constructed sanitary sewer.  Information related to the City of Tiffin’s grant application can be obtained from the City Engineer.  The City of Tiffin will authorize the consultant to begin design services by April of 2022 with expectation that all designs have been submitted for PTI approval to the Ohio EPA by the end of 2022 so that construction can begin immediately thereafter.  The City of Tiffin will directly select a consultant based upon the Letter of Interest (LOI), which should be no more than ten pages in length (not including the cover letter).  Letters of Interest shall include the following: 1) Provide a list of the prequalifications  obtained by the prime consultant  2) List significant subconsultants, their prequalification categories and the percentage of work to be completed by each subconsultant.  3) List the Project Manager and other key staff members, including key subconsultant staff.  Include project engineers for important disciplines and staff members that will be responsible for the work, and the project responsibility of each.  Address the experience of the key staff on similar projects.  4) Describe the capacity of your staff, and their ability to perform the work in a timely manner, relative to the present workload, and the availability of the assigned staff.  5) Provide a description of your Project Approach, not to exceed two pages in addition to the 10 page total.  Questions should be directed to Matt Watson, P.E., P.S., CPESC City Engineer for the City of Tiffin.  The Consultant Selection Rating Form can be obtained from the City Engineer by email at or by phone at 419-448-5425.  Firms interested in being considered for selection should respond by submitting three (3) copies of the LOI to City of Tiffin Engineer, 51 East Market Street, Tiffin, Ohio 44883, by 3:00 p.m. on Friday, February 18, 2022.